Secretary's Role

  • Policy Type: Governance
  • Policy Title: Secretary’s Role
  • Policy Number: 1.9
  • Office Responsible: Board, Secretary and CEO
  • Related Policies: 1.3 Board Responsibility, 1.5 Trustee Responsibility, 1.6 Board Officers, and 1.7 Board Chair's Role
  • Related Procedures: N/A
  • Related Laws: Michigan Community College Act
  • HLC Criterion: 2A, 2B, 2C

Policy Statement

The Secretary shall:

  • Be a duly elected member of the Board.
  • Work with the CEO’s office to ensure that all Board meetings are properly noticed as required by the Michigan Open Meetings Act.
  • Work with CEO’s office to produce minutes for all Board meetings and sign the Board approved minutes of all Board meetings.
  • Work with the CEO’s office to maintain Board records and documents.
  • Work with the CEO’s office to ensure appropriate information and public documents are available on the College’s webpage.
  • Preside as the Board Chair at any Board meeting in the event both the Board Chair and the Vice Chair are unable to serve.
  • Perform other duties as may be prescribed by law or authorized and directed by the Board.

Change Log

  • 06-05-1980  Initial Approval
  • 12-15-1987  Reviewed 
  • 02-25-1988  Revised 
  • 04-17-2018  Revised; referenced in former Policy 1.3.3
  • 04-28-2020  Reviewed, no change

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