Information Technologies

Policy Statement

For purposes of this policy, “technology resources” means electronic communication systems and electronic equipment.

Information Security
The information assets of The Oakland Community College (OCC or the College) are administered in conformance with applicable laws and the Oakland Community College Board Policies. Appropriate security controls will be applied based on risk as determined by the potential impact and likelihood of disruptions to the organization's mission, assets, and reputation.

Availability of Access
Access to the Oakland Community College’s (the College) technology resources, including the Internet, shall be made available to students and employees primarily for instructional and administrative purposes and in accordance with administrative regulations.

Limited Personal Use
Limited personal use of the College’s technology resources shall be permitted under certain circumstances. (See Information Security and Acceptable Use Procedure).

Acceptable Use
The Chancellor or designee shall develop and implement administrative regulations, guidelines, and user agreements consistent with the purposes and mission of the College and with law and policy. Access to the College technology resources is a privilege, not a right. Noncompliance to administrative policies, procedures and regulations governing use of the College’s technology resources may result in suspension of access or termination of privileges and other disciplinary action consistent with College policies. Violations of law may result in criminal prosecution as well as disciplinary action by the College. (See Information Security and Acceptable Use Procedure).

Monitored Use
 Electronic mail transmissions and other use of the College’s technology resources by students, employees, and members of the public shall not be considered private. Designated College staff shall be authorized to monitor the College’s technology resources at any time to ensure appropriate use.

Disclaimer of Liability
The College shall not be liable for users’ inappropriate use of the College’s technology resources, violations of copyright restrictions or other laws, users’ mistakes or negligence, and costs incurred by users. The College shall not be responsible for ensuring the availability of the College’s technology
resources or the accuracy, appropriateness, or usability of any information found on the Internet.

Record Retention
A College employee shall retain electronic records, whether created or maintained using the College’s technology resources or using personal technology resources, in accordance with the College’s record management program.

Related Procedures

• Account Administration Security
• Data Storage and Disposal Security
• Database Security
• Desktop and Laptop Security
• Guest Computing Access Security
• Information Security and Acceptable Use
• IT Security Incident Response Plan
• Mobile Device Security
• Network Firewalls Security
• Printer and Copiers Security
• Secured Office Security
• Server Application Security
• Server Rooms Security
• Servers Security
• Shared Computing Device Security
• Web-based Application Security
• Wireless Access Points Security 

Change Log

• 07-01-2018  Effective date
• 07-01-2021  Revised